Appointment Reminders
Appointment reminder agents call customers before their bookings to confirm attendance, reschedule no-shows, and reduce your missed appointment rate.Why This Matters
- No-show rates for appointments in India average 25–35%.
- A reminder call 24 hours before reduces this by up to 60%.
- SMS and WhatsApp reminders are ignored; voice calls get answered.
Common Use Cases
- Dental / Medical clinics — confirm patient appointments
- Home services — remind customers of scheduled service visits
- Coaching / Education — confirm session attendance
- Financial services — remind clients of document submission deadlines
- Events — confirm registrations for webinars or workshops
Agent Configuration
Prompt Template
Recommended Settings
| Setting | Value |
|---|---|
| LLM | Gemini 1.5 Flash (speed, short conversations) |
| Voice | Sarvam AI Hindi Female (familiar, warm) |
| Max duration | 3 minutes |
| Timing | 24 hours before appointment (use schedule_at) |
Scheduling the Calls
Use the API to schedule reminder calls when appointments are booked:Handling Rescheduling
When a patient says they need to reschedule, the agent collects their preference and you handle it via webhook:extracted_data in your webhook handler and update the appointment in your booking system.
Setup Checklist
- Write prompt with your clinic/business name and appointment details
- Set up outbound API call trigger when appointments are created
- Use
schedule_atto time calls 24 hours before the appointment - Configure
call.completedwebhook to capture reschedule requests - Test with 5 dummy appointments before going live
- Monitor no-show rate before and after to measure impact
